Power Your

Community with Cobalt

Your members’ needs are changing.

Are you ready? Cobalt helps you build your member experience of the future, today.

Web-Based

Simplifies deployment,

maintenance and upgrades.

Mobile-Native

Go mobile from day-one,

no retrofitting required.

Fully-Integrated

360-degree views of your data.

Eliminate duplicate data entry.

Flexible

Start with just the modules

you need. Grow as you go.

The Cobalt Suite

Cobalt offers a suite of fully-integrated solution sets to meet

the needs of private clubs today and into the future.

Accounting

Membership

Inventory Receiving

Retail POS

Human Resources

Payroll

Work Order

Reservations

Golf

Tennis

Marketing & Communications

Club Analytics

Spa

Member App

Accounting

 

Accounts Payable:

  • Create invoices batches and to post to the GL
  • Yearly 1099 Prints for your marked vendors
  • Print checks for your vendors in batch prints
  • Make payments towards invoices received against PO allowing for accurate inventory and accounting submission

Accounts Receivable:

  • Create and add tickets to a batch to post to the GL
  • See member profile for monthly or outstanding balances and search for past transactions
  • Monthly statement with the options to print or email to members
  • Delinquent and suspended letters generated for members based on your club’s rules
  • Transactions from POS are recorded automatically to Accounts Receivable

General Ledger:

  • Complete record of financial transactions for the club
  • Automate Recurring Journal Entries
  • Upload Budgets into the system and compare against actuals
  • Manage and create new COAs

Membership

 

  • Create and maintain the member database and send monthly member statements
  • View membership analytics with customizable reporting
  • Seamlessly integrate membership transactions with Accounting
  • Manage memberships, renewals, property sales, and leasing sales
  • Activate guest cards from member website and app
  • Maintain gift certificate balances and purchases

Inventory Receiving

 

  • Easily create and share purchase orders with vendors electronically
  • Facilitate flow of retail items from receiving to transferring through to the point of sale
  • Track and audit all items, allowing for quick and seamless month end processes
  • Conduct inventory accurately while operations are still open for maximum flexibility
  • Create custom barcodes for any item allowing for streamlined inventory counts through preferred scanner type

Retail POS

 

  • Allow retail associates to manage merchandise sales
  • Manage multiple retail locations from one workstation
  • View in-depth retail analytics that create agile decision making
  • Access member profile during each transaction to offer a customized shopping experience for every member
  • See a member’s transaction history in an instant allowing for upsell and cross-sell recommendations based on previous purchases
  • Distribute and manage gift cards

Human Resources

 

  • Manage the workflow from recruitment and job posting, to interview process, and ultimately, to employee onboarding
  • Automate mass employee loading for seasonal employees or international hires
  • Add benefits and deductions through employee portal and app, reducing data input redundancy
  • Allow employees to review their schedules, pay stubs, HR communications and edit personal information in the employee app
  • Create job codes and assignments that flow through the entire Cobalt infrastructure
  • Track and submit performance evaluations
  • Create and review schedules for all departments, or automate the process entirely

Payroll

 

  • Rest easy knowing your tax tables are constantly updated to keep up with regulatory changes
  • Review & process payroll in an expedited manner
  • Manage employees’ timecards ensuring accurate payroll and time punches
  • Comply with budgeted hours, while reviewing daily, weekly, monthly variances all on one screen
  • Print paystubs and W2’s or setup direct deposit directly from Cobalt
  • Manage multi-type pay-periods and methods including international employees

Work Order

 

  • Report issues and track their progress
  • Automatically assign work orders to personnel based on their expertise
  • Manage projects with multiple assigned duties
  • Identify and manage team member workloads throughout the day
  • Send automatic notifications of work status and completion
  • Plan and reduce costs with the preventative maintenance scheduler

Reservations

 

  • Members may request reservations and add guests and preferences for activities and dining
  • Events registrations are linked to POS to ensure accurate billing and seamless event management
  • Event updates are made instantaneously, allowing seating assignments and change of location notices via push notifications
  • Members can manage events and registrations from their mobile device
  • Reservation system is scalable to fit all operation sizes
  • Member preferences are communicated seamlessly to operations managers
  • Reservation and event analytics provide insight into bookings success rates

Golf

 

  • Scalable tee time lottery system that allows for customizable club regulations and preferences for in-season and out of season
  • Manage multiple courses and share course changes with the push of a button
  • Integrated with handicap leader, Golf Genius
  • Never miss a chance to golf with your “Golf Buddies”
  • Members can request tee times for themselves and large groups through member app
  • Golf tee time history readily accessible through member app
  • Golf check-in is tied to POS allowing for immediate account & accurate charging
  • “Starter Screen” to show the starters if the group has completely checked in and paid

Tennis

 

  • Create and manage court bookings
  • Manage courts for any club size or club needs
  • Customize and store court blocks so reservations cannot be made on that specific day/time
  • Book a lesson option for members to book lessons with their favorite trainers
  • Build and facilitate arranged game play for your members
  • Communicate court changes to members instantly through the member app
  • Share tennis instructional videos directly through the member app

Marketing & Communications

 

  • Easily create and maintain the club’s marketing website and app allowing for updates on the fly
  • View analytics on email marketing campaign success
  • Share news and videos that will keep your members engaged
  • Keep members up to date with push notifications and SMS text capability
  • Create member groups with similar interests, and automate different information type distributions
  • Allow members to stay connected with one another through Cobalt’s member message boards
  • Give members the option to intuitively book reservations directly from notifications they receive

Club Analytics

 

  • Customizable analytics of club operations
  • Allows leaders to make data-based decisions, not “gut” based decisions
  • See where and when your members utilize the club
  • Be proactive instead of reactive by making smarter decisions in the moment, not the end of the month or season
  • Handle your board of governors meetings with ease and efficiency
  • Drive membership satisfaction through a deeper understanding of member spending and club usage

Spa

 

  • Manage member bookings for spa, salon, and the fitness center with ease
  • Automate commissions and member charging through integrated POS
  • Update member preferences to create customized experiences
  • Manage therapists and trainer’s schedules while streamlining services available to members
  • Integrate with mobile handhelds to allow for member and schedule management throughout the facility
  • Integrate with accounting with services mapped to charge code
  • Set up rooms and location for services provided

Member App

 

  • Provide your club experience in the palm of your members hands
  • Make member cards a thing of the past with touchless member cards
  • Create and activate guest cards
  • Communicate and distribute marketing or club news directly to members based on their preferences
  • Allow members to view and track gift cards
  • Give members the ability to manage their membership profile and make changes instantly
  • Offer mobile view of account charges and monthly statements
  • Display club hours and events so members can plan ahead or be alerted of changes

Digital and Contactless Member Engagement
Deliver a high-touch member experience with less physical contact.

Activities, Reservations and Event Management
Efficiently bring people together to enjoy all the services your club has to offer.

Operations Management
Fully-integrated management of your back of house operations.

Cobalt Core

i.      Fully-integrated management of your back of house operations

ii.      Easy to use systems for operations allow for quicker new employee onboarding, reduced data entry, and time savings for your staff, so they can spend more time providing excellent service to members. Unlock even more power with multiple modules implemented together so systems can interact and work together seamlessly.

iii.      Accounting

iv.      Membership

v.      Inventory Receiving

vi.      Retail POS

vii.      Human Resources

viii.      Payroll

ix.      Work Orders

x.      Club Analytics

Cobalt Gather

a.       Efficiently bring people together to enjoy all the services your club has to offer.

b.       Soon your members will be gathering together more often at your club. Does your technology allow streamlined management of member activities and reservations? Cobalt Gather products allow online booking combined with back of house management systems for a fully-integrated activity and event management system.

c.       Dining Reservations

           i.      Members may request reservations and add guests and preferences

           ii.      Reservation system is scalable to fit all operation sizes

           iii.      Member preferences are communicated seamlessly to operations managers

           iv.      Reservation analytics provide insight into bookings success rates

d.       Golf

           i.      Just keep everything that is there currently on the solution page.

e.       Tennis

           i.      Keep what is there currently

f.        Spa and Fitness

           i.      Keep what is there currently

g.       Event Registration and Management

           i.      Members may request reservations and add guests and preferences for activities

           ii.      Events registrations are linked to POS to ensure accurate billing and seamless event management

          iii.      Event updates are made instantaneously, allowing seating assignments and change of location notices via push notifications

           iv.      Members can manage events and registrations from their mobile device

           v.      Reservation and event analytics provide insight into bookings success rates

Member Website & Mobile App

i.      Make member cards a thing of the past with touchless member cards

ii.      Create and activate guest cards

iii.      Communicate and distribute marketing or club news directly to members based on their preferences

iv.      Allow members to view and track gift cards

v.      Give members the ability to manage their membership profile and make changes instantly

vi.      Offer mobile view of account charges and monthly statements

vii.      Display club hours and events so members can plan ahead or be alerted of changes

6650 Park of Commerce Blvd
Boca Raton, FL 33487
Phone: (561) 453-0200
Fax: (561) 612-2051