Power Your

Community with Cobalt

Your members’ needs are changing.

Are you ready? Cobalt helps you build your member experience of the future, today.

Web-Based

Simplifies deployment,

maintenance and upgrades.

Mobile-Native

Go mobile from day-one,

no retrofitting required.

Fully-Integrated

360-degree views of your data.

Eliminate duplicate data entry.

Flexible

Start with just the modules

you need. Grow as you go.

The Cobalt Suite

Cobalt modules are available All-in-One or as a

Customized Package, depending on your needs.

Accounting

Membership

Inventory Receiving

Retail POS

Human Resources

Payroll

Work Order

Reservations

Golf

Tennis

Marketing & Communications

Club Analytics

Spa

Member App

Accounting

 

Accounts Payable:

  • Create invoices batches and to post to the GL
  • Yearly 1099 Prints for your marked vendors
  • Print checks for your vendors in batch prints
  • Make payments towards invoices received against PO allowing for accurate inventory and accounting submission

Accounts Receivable:

  • Create and add tickets to a batch to post to the GL
  • See member profile for monthly or outstanding balances and search for past transactions
  • Monthly statement with the options to print or email to members
  • Delinquent and suspended letters generated for members based on your club’s rules
  • Transactions from POS are recorded automatically to Accounts Receivable

General Ledger:

  • Complete record of financial transactions for the club
  • Automate Recurring Journal Entries
  • Upload Budgets into the system and compare against actuals
  • Manage and create new COAs

Membership

 

  • Create and maintain the member database and send monthly member statements
  • View membership analytics with customizable reporting
  • Seamlessly integrate membership transactions with Accounting
  • Manage memberships, renewals, property sales, and leasing sales
  • Activate guest cards from member website and app
  • Maintain gift certificate balances and purchases

Inventory Receiving

 

  • Easily create and share purchase orders with vendors electronically
  • Facilitate flow of retail items from receiving to transferring through to the point of sale
  • Track and audit all items, allowing for quick and seamless month end processes
  • Conduct inventory accurately while operations are still open for maximum flexibility
  • Create custom barcodes for any item allowing for streamlined inventory counts through preferred scanner type

Retail POS

 

  • Allow retail associates to manage merchandise sales
  • Manage multiple retail locations from one workstation
  • View in-depth retail analytics that create agile decision making
  • Access member profile during each transaction to offer a customized shopping experience for every member
  • See a member’s transaction history in an instant allowing for upsell and cross-sell recommendations based on previous purchases
  • Distribute and manage gift cards

Human Resources

 

  • Manage the workflow from recruitment and job posting, to interview process, and ultimately, to employee onboarding
  • Automate mass employee loading for seasonal employees or international hires
  • Add benefits and deductions through employee portal and app, reducing data input redundancy
  • Allow employees to review their schedules, pay stubs, HR communications and edit personal information in the employee app
  • Create job codes and assignments that flow through the entire Cobalt infrastructure
  • Track and submit performance evaluations
  • Create and review schedules for all departments, or automate the process entirely

Payroll

 

  • Rest easy knowing your tax tables are constantly updated to keep up with regulatory changes
  • Review & process payroll in an expedited manner
  • Manage employees’ timecards ensuring accurate payroll and time punches
  • Comply with budgeted hours, while reviewing daily, weekly, monthly variances all on one screen
  • Print paystubs and W2’s or setup direct deposit directly from Cobalt
  • Manage multi-type pay-periods and methods including international employees

Work Order

 

  • Report issues and track their progress
  • Automatically assign work orders to personnel based on their expertise
  • Manage projects with multiple assigned duties
  • Identify and manage team member workloads throughout the day
  • Send automatic notifications of work status and completion
  • Plan and reduce costs with the preventative maintenance scheduler

Reservations

 

  • Members may request reservations and add guests and preferences for activities and dining
  • Events registrations are linked to POS to ensure accurate billing and seamless event management
  • Event updates are made instantaneously, allowing seating assignments and change of location notices via push notifications
  • Members can manage events and registrations from their mobile device
  • Reservation system is scalable to fit all operation sizes
  • Member preferences are communicated seamlessly to operations managers
  • Reservation and event analytics provide insight into bookings success rates

Golf

 

  • Scalable tee time lottery system that allows for customizable club regulations and preferences for in-season and out of season
  • Manage multiple courses and share course changes with the push of a button
  • Integrated with handicap leader, Golf Genius
  • Never miss a chance to golf with your “Golf Buddies”
  • Members can request tee times for themselves and large groups through member app
  • Golf tee time history readily accessible through member app
  • Golf check-in is tied to POS allowing for immediate account & accurate charging
  • “Starter Screen” to show the starters if the group has completely checked in and paid

Tennis

 

  • Create and manage court bookings
  • Manage courts for any club size or club needs
  • Customize and store court blocks so reservations cannot be made on that specific day/time
  • Book a lesson option for members to book lessons with their favorite trainers
  • Build and facilitate arranged game play for your members
  • Communicate court changes to members instantly through the member app
  • Share tennis instructional videos directly through the member app

Marketing & Communications

 

  • Easily create and maintain the club’s marketing website and app allowing for updates on the fly
  • View analytics on email marketing campaign success
  • Share news and videos that will keep your members engaged
  • Keep members up to date with push notifications and SMS text capability
  • Create member groups with similar interests, and automate different information type distributions
  • Allow members to stay connected with one another through Cobalt’s member message boards
  • Give members the option to intuitively book reservations directly from notifications they receive

Club Analytics

 

  • Customizable analytics of club operations
  • Allows leaders to make data-based decisions, not “gut” based decisions
  • See where and when your members utilize the club
  • Be proactive instead of reactive by making smarter decisions in the moment, not the end of the month or season
  • Handle your board of governors meetings with ease and efficiency
  • Drive membership satisfaction through a deeper understanding of member spending and club usage

Spa

 

  • Manage member bookings for spa, salon, and the fitness center with ease
  • Automate commissions and member charging through integrated POS
  • Update member preferences to create customized experiences
  • Manage therapists and trainer’s schedules while streamlining services available to members
  • Integrate with mobile handhelds to allow for member and schedule management throughout the facility
  • Integrate with accounting with services mapped to charge code
  • Set up rooms and location for services provided

Member App

 

  • Provide your club experience in the palm of your members hands
  • Make member cards a thing of the past with touchless member cards
  • Create and activate guest cards
  • Communicate and distribute marketing or club news directly to members based on their preferences
  • Allow members to view and track gift cards
  • Give members the ability to manage their membership profile and make changes instantly
  • Offer mobile view of account charges and monthly statements
  • Display club hours and events so members can plan ahead or be alerted of changes

6650 Park of Commerce Blvd
Boca Raton, FL 33487
Phone: (561) 453-0200
Fax: (561) 612-2051