Streamline management of your back of house operations

Club Accounting

  • Accounts Payable
  • Create invoices batches and to post to the GL
  • Yearly 1099 Prints for your marked vendors
  • Print checks for your vendors in batch prints
  • Make payments towards invoices received against PO allowing for accurate inventory and accounting submission
  • Accounts Receivable
  • Create and add tickets to a batch to post to the GL
  • See member profile for monthly or outstanding balances and search for past transactions
  • Monthly statement with the options to print or email to members
  • Delinquent and suspended letters generated for members based on your club’s rules
  • Transactions from POS are recorded automatically to Accounts Receivable
  • General Ledger
  • Complete record of financial transactions for the club
  • Automate Recurring Journal Entries
  • Upload Budgets into the system and compare against actuals Manage and create new COAs

Club Membership

  • Create and maintain the member database and send monthly member statements
  • Membership Analytics with customizable reporting
  • Seamless integration of membership transactions with Accounting
  • Manage memberships, renewals, property sales, & leasing sales
  • Guest Card Activation from Web site & App
  • Creating & maintaining Gift Certificate process

Club Retail POS

  • Allow retail associates to manage merchandise sales
  • Manage multiple retail locations from one workstation
  • View in-depth retail analytics that create agile decision making
  • Access member profile during each transaction to offer a customized shopping experience for every member
  • See a member’s transaction history in an instant allowing for upsell and cross-sell recommendations based on previous purchases
  • Distribute and manage gift cards
Club Inventory Management

Club Inventory Receiving

  • Easily create and share purchase orders with vendors electronically
  • Facilitate flow of retail items from receiving to transferring through to the point of sale
  • Track and audit all items, allowing for quick and seamless month end processes
  • Conduct inventory accurately while operations are still open for maximum flexibility
  • Create custom barcodes for any item allowing for streamlined inventory counts through preferred scanner type

Club Service Request Management

  • Users can report issues and track their progress
  • Automatic assignment of service requests to personnel based on their expertise
  • Manage projects with multiple assigned duties
  • Identify and manage team member workloads throughout the day
  • Automated notifications of service request status and completion
  • Plan and reduce costs with the preventative maintenance scheduler
Club Service Request Management

Club Analytics

Club anlaytics Software
  • Customizable analytics of club operations
  • Allows leaders to make data-based decisions, not “gut” based decisions
  • See where and when your members utilize the club
  • Be proactive, instead of reactive by making smarter decisions in the moment, not the end of the month or season
  • Handle your Board of Governors Meetings with ease and efficiency
  • Data when you need it, and how you need it
  • Drive membership satisfaction through a deeper understanding of their spending and club usage

Club Payroll

  • Rest easy knowing your tax tables are constantly updated to keep up with regulatory changes
  • Review & process payroll in an expedited manner
  • Manage employees’ timecards ensuring accurate payroll and time punches
  • Comply with budgeted hours, while reviewing daily, weekly, monthly variances all on one screen
  • Print paystubs and W2’s or setup direct deposit directly from Cobalt
  • Manage multi-type pay-periods and methods including international employees

Club HR & Recruiting

  • Intuitive & easy to use workflow from recruitment and job posting, to interview process, and ultimately to employee onboarding
  • Automated mass employee integration for seasonal employees, or international hires
  • Benefits and deductions management through employee portal & app thus reducing data input redundancy
  • Employee app allows for review their schedules, pay stubs, HR notifications & communications, and edit personal information
  • Creation of job codes and assignments that flows through the entire Cobalt infrastructure
  • Tracking and submission of performance evaluations
  • Create and review schedules for all departments, or automate the process entirely

6650 Park of Commerce Blvd
Boca Raton, FL 33487
Phone: (561) 453-0200
Fax: (561) 612-2051