Banquet & Event Management at Cobalt
Next-Gen Event Management for Private Clubs
Cobalt’s Banquet and Event Management solution makes it easy for private clubs to plan, manage, and execute events—all from a single, streamlined platform. Say goodbye to disconnected tools and manual workarounds. With Cobalt, your team can manage space reservations, generate custom documents, track financials, and coordinate across departments with ease.
Legacy “all-in-one” platforms often left clubs without a banquet solution that truly delivered, forcing them to adopt standalone tools that fragmented operations even further. Cobalt takes a different approach. We don’t build modules just to check a box—we design them to transform workflows. Every feature is built to deliver the functionality your team needs to run events more efficiently and unify your entire club operation.
All-in-One Planning, Built for Private Clubs
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Seamless Workflow from Booking to Billing
Manage the full lifecycle of your events—bookings, approvals, logistics, and member charges—in one place.
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Customizable Banquet Document Builder
Design professional-grade BEOs and event forms tailored to your club’s branding, preferences, and processes. Preloaded templates eliminate the need to start from scratch but allow full flexibility.
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POS Charging
Seamlessly charge directly to the event from any POS.
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Dynamic Calendar with Filters
Get a club-wide view of all upcoming events across departments. Filter by location, event type, or status to simplify planning and avoid conflicts.
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Smart Room & Location Booking
Prevent double-booking and streamline internal logistics with integrated room and location reservation tools.
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Recurring Events Made Easy
Create and manage repeating events in just a few clicks—no need to re-enter details for weekly dinners or monthly tournaments.
Why Clubs Choose Cobalt for Banquets & Events?
We asked club operators what truly sets Cobalt apart. Here’s what they said:
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Club-Branded Customization Without the Extra Work
Nearly every element—from BEO colors to revenue categories—can be customized, while still offering standard templates to save time.
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One View of Everything
With all departments visible in one calendar, clubs avoid scheduling clashes and stay aligned across F&B, golf, racquets, and more.
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Intuitive Dashboards
Get real-time insights into upcoming events, revenue by event type, and more—right from the moment you log in. Our dashboard is designed for action, not just information, with built-in Follow-Up tools and Deposit & Payment tracking.
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Full Communication Control
Create, manage, send, and track all event-related communications—complete with attachments—directly within the system.
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Effortless Transfers & Setup Support
Onboarding is simple with tools to upload existing menus items, club logos, documents, and future event records—ensuring a smooth transition from your previous system.
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Breadcrumb Navigation
Quickly return to recent edits, documents, or event setups without retracing steps.
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Flexible Billing Options
Bill members or non-members, apply different rates, and allocate revenue to distinct areas like Golf, Racquets, or F&B with our profit center tools.
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Website & App Event Integration
Easily sync events to your club website or app so members can view details, RSVP, or make reservations—all in one ecosystem.
